RestroMatrix
Track by numbers
For Indian restaurants · by Erpixo

Your restaurant is losing money.
Not in one place — in small leaks.

Cash that never reached the drawer. Bills paid with no receipt. A vendor whose rate quietly went up. Food that walked out the back door. Each one is small. Together they are the difference between a good month and a bad one.

RestroMatrix runs the day — cash, purchases, stock, roster, vendors, salary — and because it holds all of it, it can show you exactly where the money went, in rupees, before the month is over.

See how it works What it does
A month's takings
₹16,00,000
watching…
₹48,000
Food bought but never sold
₹22,000
Cash short at close
₹18,000
Paid, no receipt
₹12,000
Vendor rate crept up
That is ₹1,00,000 a month — and none of it shows up on a P&L until the year is over.

Illustrative figures for a restaurant doing ₹16L a month. Your own numbers will differ — that is rather the point.

The problem

You already know the money is going somewhere.

Most owners can feel it. What they cannot do is put a number on it — because the questions that would answer it take a day of digging through paper ledgers, and by then it is next month's problem.

“Did today's cash actually tally?”
Counted against expected, every single day — and the shortfall accumulates where you can see it, instead of being absorbed quietly.
Cash
“What did we pay without a bill?”
Every payment with no receipt attached, listed. Money left the building; nothing came back to prove it.
Proof
“We ordered it. Did it ever come?”
The kitchen raises it, the store buys it, the kitchen confirms what arrived — and whatever went missing between those three is flagged, not argued about a week later.
Purchase
“Where did the stock go?”
What came in from vendors against what went out to the kitchen against what is on the shelf. Three numbers that should agree, and rarely do.
Stock
“Is my vendor charging me more than last month?”
Item rates tracked over time. Nobody spots onion going ₹28 → ₹36 across forty items by eye.
Vendors
“How much did I actually pay staff?”
Salary, advances and deductions in one place, so an advance given today comes off what you owe on the 10th.
Staff
“Am I making money this month — right now?”
Sale minus vendor minus fixed minus expenses, today. Not a P&L your accountant hands you in April.
Profit
“Is the team actually doing the work?”
Opening and closing checklists ticked by the person who did them, with a roster and attendance behind it.
Operations
How it works

Everyone records their own work.
The app finds what doesn't add up.

Five role-specific apps — cashier, store manager, floor manager, kitchen and bar, owner — each showing only that person's own work. Nobody is asked to do accounting. And the difference between what they each recorded is where your money is going.

1 Through the day — each person logs their own bit
Cashier
  • Cash out to staff & vendors
  • Opening cash, owner cash, advances
  • The day's sale and counted close
  • Attaches the receipts
Store manager
  • Stock in from vendors, out to kitchen
  • Every bill and purchase, with a photo
  • Buys against what was requested
  • Utility bills, wastage, cash returned
Floor manager
  • Roster, shifts and duty allocation
  • Check-in, with lateness caught
  • Daily / weekly / monthly checklists
  • Penalties, complaints, performance
Kitchen & bar
  • Raises what it needs, by department
  • Escalates whatever never arrived
  • Confirms what actually came in
  • Opening / closing count, wastage
RestroMatrix matches it all, every night
Cash counted vs cash expected. Bills vs receipts. Stock in vs stock out vs stock counted. What was asked for vs what arrived vs what was paid. Salary vs advances. Rates today vs rates last month.
2 Whatever doesn't match — that's the leak, in rupees
Food bought, never sold
Purchases don't match what the kitchen used
₹48,000
Cash short at close
Counted less than the day's sale implies
₹22,000
Paid, no receipt
Money left; nothing came back to prove it
₹18,000
Vendor rate crept up
Same item, quietly costing more than last month
₹12,000
₹1,00,000
found in one month — money that was already leaving, now on a screen you can act on
One example — an item the kitchen needs

Five hands touch this, and every step is recorded by the person who did it. Nothing depends on anyone remembering.

Kitchen
Raises it
Item, quantity, how much is already in stock, urgent or not
Store manager
Buys it
Marks it purchased and attaches the bill photo
Cashier / owner
Pays for it
Cash out or vendor credit, on the 15-day cycle
Kitchen
Confirms it arrived
How much actually came, how much was rejected, with a photo
If it never came
Kitchen escalates
Goes straight to the owner — no chasing, no arguing later
Every day

The cycle closes each night and starts again — so a leak shows up the day it happens, not in a quarterly review. Months follow your business cycle, not the calendar.

What it actually does

Five apps. One restaurant.
Nobody sees a screen that isn't theirs.

Over a hundred screens, and no one person meets more than their own. The cashier opens the app and sees cash. The kitchen sees what it asked for. The owner sees all of it. Pick a role.

Every rupee that leaves the drawer, with the reason and the receipt attached to it.

Cash out
To staff, to vendors, to anyone who asks — purpose, amount and a photo of the bill.
The drawer
Opening cash, cash the owner put in, the day's sale, and what was collected.
Advances
Raised, approved and paid out here — and it comes off that person's salary automatically.
Closing
Counted cash against what the day says it should be, with the difference on the screen.
Receipts owed
A standing list of every payment still missing a bill. The manager can nudge it; only the cashier can clear it.
Catches
Cash short at close, and money paid out that nobody can prove.
What the owner sees

The numbers a restaurant is actually run on.

Not a chart of accounts. The four or five figures that tell you whether this month is working, and where to push if it is not.

Prime cost
77.6%
Food plus labour as a share of sales — the number owners benchmark on. Healthy is under 65%.
This month, so far
₹59,610
Sale minus vendor minus fixed minus expenses, counted conservatively and updated daily.
Money vs dues
₹3,50,000
What is in the bank and locker against salary, vendor credit and advances still owed.
Missing receipts
₹18,000
Paid, with nothing to show for it. Tap the number and every one of them is listed.
Vendor credit outstanding
₹7,42,090
Outstanding by vendor, on a 15-day cycle, with anything paid above the bills flagged.
Per guest
₹640
Average spend per cover — so a quiet week reads as fewer guests or smaller bills, not just “less”.

Want to see it on your own numbers?

We are onboarding a small number of restaurants personally — set up with you, on your own vendors and staff, so you see a real figure in the first week rather than a demo.

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